Last modified: 15th October 2020.
Identity England is dedicated to securing the interests and user data regarding data privacy. Please contact email@example.com if you have any questions regarding our data policy.
Table of Contents
- Personal Data –information relating to an identified and identifiable natural person
- Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
- Data Subject – a natural person whose Personal Data is being “Processed”.
- Child – a natural person under 16 years of age
- We / Us – Identity England
Data Protection Principles / Guidelines
As per essential regulations i.e GDPR, Identity England must uphold the standard in which the integrity of the customer remains.
- Processing communication of essential customer data is lawful, fair and transparent. Processing actions are entirely within legal constraints and always account your rights before Processing Personal Data. Information regarding the processing of personal data will be provided upon request.
- Processing of customer data is limited entirely to its inherent purpose and includes all activities surrounding the accumulation of Personal Data.
- Processing requires minimal data and will remain so for any purpose in relation to Identity England.
- Processing of personal data is limited to a certain time period and will not be stored beyond its purpose.
- The highest level of accuracy in data is a core expectation.
- The integrity and security of personal data is an absolute priority.
In conclusion, Identity England seeks to maintain regulatory compliance and remains accountable.
Data Subject’s Rights
Under the Data Protection legislation, data subjects have the following rights with regards to their personal information:
- the right to be informed about the collection and the use of their personal data
- the right to access personal data and supplementary information
- the right to have inaccurate personal data rectified, or completed if it is incomplete
- the right to erasure (to be forgotten) in certain circumstances
- the right to restrict processing in certain circumstances
- the right to data portability, which allows the data subject to obtain and reuse their personal data for their own purposes across different services
- the right to object to processing in certain circumstances
- rights in relation to automated decision making and profiling
- the right to withdraw consent at any time (where relevant)
- the right to complain to the Information Commissioner
What personal data we collect and why we collect it
Information you have provided.
All data that the respective user has provided in order to fully engage with Identity England. This could be your email address, name, relevant addresses etc. Such information enables full interaction and a complete user experience. Moreover, this information is saved for the ability to engage the organisation via comments, reports etc.
Information automatically collected about you.
This type of data is automatically stored by cookies and other session tools. Information such as your page interactions, IP address etc. This information is used precisely to improve the user experience. Any real interaction and activity with the site will be actively stored.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Data submitted to the site via applications and contact forms is stored within our database and is secured appropriately within our system. By submitting a contact form, you give full permission for us to contact you and store data for as long as necessary by industry standards.
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
We do not share Personal Data with unknown entities.
Identity England only works with verified processing partners who are capable to ensure a respectable level of protection in relation to Personal Data. We will disclose Personal Data to third parties or public officials when legally obliged to do so. We might also disclose Personal Data to third parties provided with consent or if any legal grounds say otherwise.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
How we protect your data
We do our very best to keep the Personal Data of our members and subscribers safe. Standard security protocols are in place for the communication of data (such as HTTPS, SSL etc). Our systems are constantly monitored for the event of possible vulnerabilities and attacks.
We have procedures in place to ensure high security however we cannot guarantee the security of information and appropriate authorities will be duly notified in the event of a data breach. We will also notify you if there is a direct threat to your rights and interests.
If you have a registered account, ensure that account information (username and password) is kept secret.
How We Use Personal Data
We use your personal data in order to:
- Provide our service to you. This includes account registration, providing informational items at request and to communicate in relation to aforementioned items as to any change in terms.
- Enhance the user experience.
- Meet obligations under law or contract.
On the account of registering into a contract or fulfilling contractual obligations, the Processing of Personal Data is for the following:
- To identify you.
- To communicate for information and outreach purposes.
Unless otherwise stated, we consider distributing organisation information that are similar in nature to your browsing behaviour to be in our legitimate interest.
With your ultimate consent, we Process your Personal data for the following purposes:
- To send newsletters and campaign events
- For any other purpose clearly consented
We Process Personal Data in order to alignment to legal regulations and use your Personal Data for options provided within the law. Moreover, we reserve the right to anonymise all Personal Data obtained to said data. We will use only data outside the scope of this policy when Personal Data has been effectively anonymised. We store all key information such as donation and account information for as long as needed, for accounting purposes or other clearly defined purposes derived from law, but no longer than 3 years.
We might Process your Personal Data for additional purposes that not mentioned in the above but are aligned to the original purpose for which the data was gathered. To be able to do this, we will ensure that:
- the connection between purpose, context and nature of Personal Data is suitable for further Processing.
- any further Processing will not harm the interests of the end user
- there will be an appropriate level of security for Processing
Any updates in relation to further Processing purposes will be delivered to the end user.